The Watonwan County Human Services building will be moving from its current location to Marian hall over the long weekend. The department will be closed Friday, Feb. 15 while the transition is taking place.
The department is moving so renovations can take place on the roof at the Human Services building which was completed in 2002.
A lawsuit has been filed against the builders, engineers and material suppliers involved in the construction of the building. Since it's completion, work has been done on the leaking roof repeatedly. A contractors report indicated that the roof had not been installed properly. The county has since decided to reconstruct the roof.
They have been given permission to use the Marian Hall building for $3,000 per month while renovations are taking place.
The lease for the use of Marian Hall was amended to include insurance information into the lease.
"We have to provide them with a certificate of insurance for $2 million," said Auditor Don Kuhlman.
Kuhlman indicated that some problems have arose on the insurance side of the deal to rent Marian hall, but that a solution has been reached.
The lease states that the county will pay $3,000 per month beginning Feb. 1, and will continue to pay that amount on the first of each month until the term of the lease expires. A special session was held Tuesday, Jan. 29 to accept bids for the moving process.
In the process of moving, the Human Services department chose a phone provider. They received bids from Christiansen Communication and Century Link. The Human Services Building needed to update it's contract for communication, and the telephones will follow the staff of the department of Human Services no matter what building they are currently using. Christiansen Communication's bid was cheaper by about $2,000 at $25,488. The Watonwan County Board decided unanimously to accept Christiansen Communication's bid.
In the past, the Human Services Building has been serviced by Century Link, but the County has been considering a move to a different provider for the past two years. With the change, the Human Services department will no longer be charged the long distance rate for phone calls to Madelia.
The Watonwan County Board also decided to accept a bid for 35 cubicles at $600 a piece. After shipping and tax the total for the cubicles will be about $24,194. Chris Glass, the producer of the cubicles is willing to purchase the cubicles back at $250 a piece. In total the cubicles will cost $15,444 with about 20 percent federal reimbursing.
The County Board approved an office assets wire transfer of $24,405.06 for the cubicles that will be used in the new building at a Feb. 5 meeting.
"We were going to get [the cubicles] from San Antonio, but that fell through." said Collins. "Now we're actually getting a lot nicer ones from the Twin Cities, at no additional cost."
Page 2 of 2 - The cubicles are simple box cubicles that will be put up temporarily in Marian Hall.
Movers will cost the County $240 per hour, that was the decision of the county commissioners. This is based on the assumption that they will need six people to move. The have accepted the bid by Fitzgerald Movers at $240 per hour.
"Fitzgerald moved our original and they did outstanding," said Director Rich Collins.
All of the paperwork in the Human Resources Building will fit into 300 boxes, which still need to be purchased. The board decided the decision could be made by the Human Services Department to accept the bid which will most efficiently make use of taxpayer dollars.
It is unclear at this time how much of the cost of the move and renovations will fall onto the county, but Kuhlman reported both sides have been searching for experts to aid them for their upcoming day in court.