WATONWAN COUNTY BOARD
SYNOPSIS OF MEETING
JUNE 1, 2010
Present: John Baerg, Bill Berg, Dwayne Krenz, Mark Rentz and Scott Sanders.
Appointed Chairman Berg to attend the Soil and Water meeting on June 3.
Approved the Agenda as amended.
County Auditor Don Kuhlman reviewed resolutions passed by Madelia City rescinding the Development Agreements between the City and SBR Enterprises, Inc. and Madelia Lodge, LLC., since property taxes for second half of 2009 and after have not been paid.
Approved the minutes of the May 18 regular meeting.
I.S. Director Greg Walsh requested anti-virus/anti-spam software for the Exchange Server. The following quotes were received:
PRODUCT AMOUNT
GFI E-Mail Protection Suite
$2,338.50
With Archiver
$3,768.70
(would cost $1200 if added later)
Symantec Mail Security
$3,556.95
Trend Micro Suite $3,772.60
Approved the purchase of the GFI E-mail Protection Suite with Archiver in the amount of $3,768.70.
Approved the updated "Joint Powers Agreement for Group Employee Benefits and Other Financial and Risk Management Services" with the South Central Service Cooperative.
Chairman Berg appointed Commissioners Baerg and Berg to serve on the Canvas Board on August 13 and November 4.
It was noted that the Board of Equalization was scheduled for June 14 at 6:30 P.M.
Approved final payment to Vee Plumbing and Heating, Inc. in the amount of $3,997.85 for the Courthouse second floor HVAC contract.
Public Works Director Roger Risser reviewed the following bids for bridge replacement/ modification projects:
BIDDER AMOUNT
Mathiowetz Construction Co. Inc. $271,573.60
Midwest Contracting, LLC
$332,805.00
Approved accepting the bid of Mathiowetz Construction Co. Inc. in the amount of $271,573.60 for SAP 83-603-38, 83-605-35, and 83-608-18.
Adopted a resolution to agree to the terms and conditions of a grant from the Minnesota State Transportation Fund for construction of Bridge No. 83J18 in the amount of $81,561.00; to pay any additional amount by which the cost exceeds the estimate; and to return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.
Approved the Grant Agreement for SAP 83-603-38.
Risser distributed the Highway Department Annual report for the Board's review.
Discussion was held regarding the upcoming vacant position of Heavy Equipment Operator.
Risser was questioned as to what equipment is required to be operated by the position, and whether other operators are cross-trained so that a Light Equipment Operator could be hired instead or an outside contractor or temporary worker. Risser explained the role of this position and the need for someone to operate heavy versus light equipment.
Approved advertising to hire a Heavy Equipment Operator for the Highway Department.
Commissioner Baerg asked for dust control on the gravel road by the Butterfield Trail. Other Board members asked that the request be made in writing by the City of Butterfield.
The City of Lewisville received a Letter of Warning from the Minnesota Pollution Control Agency to remove the burned building debris from the City's property. Lewisville will submit an application to MNDEED to utilize their Small Cities funds to pay for about half of the costs and would like assistance from the County with the removal. The Board asked that the City of Lewisville make a formal request for assistance.
Chairman Berg excused himself from the meeting, and Vice-Chairman Rentz presided.
Approved an agreement with the Railroad Days Committee for use of the fairgrounds from June 23 to June 28 during the Railroad Days celebration at a fee of $500, and to approve issuing a non-intoxicating Malt Liquor License to the St. James Railroad Days Committee to operate a beer garden at the Fairgrounds during Railroad Days.
Passed 3 - 1 with Rentz opposed, to approve the training request submitted by Julie Peterson.
Approved authorizing per diem and mileage for attendance at the Water Management Summit for Local Governments on July 12.
Approved a one step pay increase for Julie Christensen.
Vice-Chairman Rentz recessed the meeting with the intent to reconvene on Thursday, June 3 at 11:30. The meeting was instead reconvened on Tuesday, June 8 at 8:00 AM. All members were present. Also present were Lewisville City Council members Mike Altenburg and David Zenk.
County Auditor Don Kuhlman reported that Mike Pfeil from Lewisville has agreed to remove the burned building debris from his property because he wishes to retain ownership. The City of Lewisville is requesting the County to provide the trucking, bulldozer operator and backfill to assist with removal of the debris on the City's property. The Minnesota Department of Employment and Economic Development approved Lewisville's expending the SCDP funds for the project in the amount of $19,871.00.
Kuhlman outlined the numerous contacts he had made in relation to the issue, with questions raised regarding the need for a certified operator due to possible asbestos containing materials, and various permits that are required. Public Works Director Roger Risser has completed the MPCA Notification of Intent to Perform a Demolition. Various contractors have been contacted regarding the work and further information is pending.
The Board expressed interest in the possibility of having County personnel trained as certified inspectors or operators in the future.
Chairman Berg appointed Commissioners Rentz and Sanders to work on the project with Kuhlman.
Adjourned at 8:50 A.M.
Bill Berg, Chairman
Watonwan County Board
Lisa Schumann,
Deputy Clerk
Watonwan County Board
ATTEST: Donald Kuhlman
Watonwan County Auditor
The full text of this summary is available for public inspection at the Watonwan County Personnel Office or at www.co.watonwan.mn.us.
(July 22, 2010)
WATONWAN COUNTY BOARD
SYNOPSIS OF MEETING
JUNE 15, 2010
Present: John Baerg, Bill Berg, Dwayne Krenz, Mark Rentz and Scott Sanders.
Approved the Agenda as amended.
Approved the minutes of the June 1 regular meeting.
Closed the meeting at 9:10 A.M. pursuant to M.S. 13D.05 Subd. 2(b) for preliminary consideration of allegations against an employee.
Opened the meeting at 9:35 A.M.
Approved reconvening the closed session on Wednesday, June 16 at 4:00 P.M.
Further discussion was held regarding the Lewisville demolition project. Research has been done into having staff certified as asbestos inspectors at approximately $600 per certification. The Department of Health stated that a licensed contractor needs to do the work.
One contractor would bag and tag the debris, and they thought the County could haul the debris.
Public Works Director Roger Risser reported on a request for paved shoulders for a walking/biking trail on the shoulder widening project by Madelia. Surfacing is scheduled for completion in 2011. No action was taken pending further review.
Commissioner Rentz excused himself from the meeting at 10:15.
Approved payment of the Road and Bridge bills as audited and filed in the County Auditor's Office in the amount of $155,996.95.
Risser reviewed the Road and Bridge Cash Flow Chart for March - May 2010.
Authorized the Chairman's signing of the contract with Mathiowetz Construction for SAP 83-603-38, 83-605-35 and 83-608-18, for multiple bridge replacement/modification projects in the amount of $271,573.60.
Approved payment of bills as audited and filed in the County Auditor's Office as follows by fund: General Fund-$83,328.45; Solid Waste Fund-$4,137.73; Building/Equipment Fund-$5,923.67; Ditch Fund-$77.00; and the Forfeited Land Fund-$208.00.
Reviewed a situation of a landowner who had a 3-acre parcel and inherited 37 acres. The parcels were combined and it is now causing issues for him.
Approved reconstituting the acres owned by Larry Olson in Section 2 of Madelia Township into two separate parcels.
Documents were reviewed for Board approval from the Southwest Minnesota Housing Partnership regarding the Small Cities Development Program (SCDP) project for rehabilitation of owner-occupied houses in Butterfield, Darfur, LaSalle, Lewisville, Odin and Ormsby. It was noted that the repayment agreements include a provision that after 10 years the loans are forgiven. A Letter of Support was also requested for an application to the USDA Rural Development in the amount of $75,000 for a Housing Preservation Grant to further enhance the projects.
Approved the Chairman's signing of the SCDP Residential Owner Occupied Housing Rehabilitation Program "Procedural Guidelines", "Combination Security Agreement, Note, Repayment Agreement and Lien" "Contract for Administrative Services with the Southwest Minnesota Housing Partnership" and the letter of support to the USDA Rural Development.
County Auditor Don Kuhlman reviewed the Financial Statement publication.
Approved publication of the Financial Statement.
A request was received for a fireworks permit for the Voss building site on June 26. All provisions have been complied with. There was currently no fireworks permit fee on the fee schedule, so one would need to be established.
Approved issuing a fireworks permit to Premier Pyrotechnics, Inc. at a fee of $50.00.
Correspondence was reviewed from Nicollet County expressing their support for the Juvenile Detention Facility in New Ulm. It was noted that if any one of the counties drops out the facility will close.
County Auditor Don Kuhlman reviewed the 2010 Financials.
No action was taken on the Memorandum of Agreement for 4-H Coordinator until the budget review sessions.
The Board reviewed the disbursements listing for April and May.
Approved the training requests submitted by Bruce Johnson and Don Kuhlman.
Approved payment of the credit card in the amount of $264.40 for the general County and $1,596.12 for the Sheriff's Department.
Approved the appointment of Megan Karau to the position of Extension Services Assistant for the Library.
Approved the appointment of Nathan Johnson as an on-call Detention Officer.
Approved step increases for John Keech and Paul Luther.
County Auditor Kuhlman reported on a meeting with an insurance agent regarding the health plan and the possibility of letting bids. Kuhlman recommended establishing an insurance committee to explore options, comprised of employee representatives, including each union. Chairman Berg appointed Commissioner Sanders to serve on the committee.
Approved per diem and mileage for Board member attendance at the DEED Roadshow on June 22 in Fairmont.
Commissioner Baerg will be unable to serve on the canvassing board on August 13.
Chairman Berg appointed Commissioner Krenz to serve in his place.
Chairman Berg recessed the meeting at 11:30 A.M.
The meeting was reconvened in the Commissioners' Meeting Room on Wednesday, June 16 at 4:10 P.M. The following members were present: John Baerg, Bill Berg, Dwayne Krenz, Mark Rentz and Scott Sanders.
Approved reconvening the closed session pursuant to M.S. 13D.05 Subd. 2(b) for preliminary consideration of allegations against an employee.
Opened the meeting at 4:40 P.M.
Approved recessing the closed session until Wednesday, June 23 at 8:30 A.M.
Closed the meeting pursuant to M.S. 13D.05 Subd. 3(b) to meet with Labor Attorney Peter Bergstrom for attorney client privilege relating to Law Enforcement Labor Services, Inc. vs. Watonwan County in the matter of a veteran.
Opened the meeting at 6:40 P.M.
Adjourned this special session.
Reconvened on June 23, 2010 at 8:15 A.M. in the Commissioners' Meeting Room of the Courthouse, City of St. James. The following Board members were present: John Baerg, Bill Berg, Dwayne Krenz, Mark Rentz and Scott Sanders.
Approved reconvening the closed session from June 16 pursuant to M.S. 13D.05 Subd. 2(b) to consider preliminary allegations against employee.
Opened the meeting.
Adjourned the meeting.
Bill Berg, Chairman
Watonwan County Board
Donald Kuhlman, Clerk
Watonwan County Board
Lisa Schumann, Deputy Clerk
Watonwan County Board
ATTEST: Donald Kuhlman
Watonwan County Auditor
The full text of this summary is available for public inspection at the Watonwan County Personnel Office or at www.co.watonwan.mn.us.
(July 22, 2010)
PUBLIC NOTICE
Notice is hereby given that sealed bids for group medical coverage will be accepted by Watonwan County until 1:00 p.m., Thursday, August 19, 2010, at which time they will be opened. All proposals should be submitted in sealed envelopes clearly identified as insurance proposals for Watonwan County.
Proposal specifications may be obtained from Gallagher Benefit Services, 3600 American Boulevard West, Suite 500, Bloomington, MN 55431 (Sue Frick, Account Manager - 952-356-0698)
Watonwan County reserves the right to reject any or all proposals, waive informalities, and to make the award, which is in its best interest.
By Order of the Watonwan County Board of Commissioners
(July 29, 2010)
MINNESOTA SECRETARY OF STATE
CERTIFICATE OF ASSUMED NAME
Minnesota Statutes
Chapter 333
1. State the exact assumed name under which the business is or will be conducted: Hi-Way 60 Motors
2. State the address of the principal place of business. A complete street address or rural route and rural route box number is required: 34940 760th Avenue, P.O. Box 43, St. James, MN 56081
3. List the names and complete street address of all persons conducting business under the above Assumed Name, or if an entity, provide the legal corporate, LLC, or Limited Partnership name and registered office address. Don E. Parr, 312 Pioneer Street, Darfur, MN 56022, Khalil A. Gharbi, 550 1st Street South, P.O. Box D, Butterfield, MN 56120
4. I certify that I am authorized to sign this certificate and I further certify that I understand that by signing this certificate, I am subject to the penalties of perjury as set forth in Minnesota Statutes section 609.48 as if I had signed this certificate under oath.
Dated: 7-12-10
Donald E. Parr, Owner
Gharbi, Contact Person
507-330-4344
(July 29, August 5, 2010)
NOTICE OF PRIMARY ELECTION
To the Voters of Watonwan County:
Notice is Hereby Given, That a Primary Election will be held in the following Election Precincts on Tuesday, the tenth (10th) day of August, 2010. The hours for voting and the location of the polls are noted below.
BUTTERFIELD CITY
7:00 A.M. To 8:00 P.M.
Butterfield Fire Hall, 310 Hubbard Ave., Butterfield
FIELDON TOWNSHIP
10:00 A.M. To 8:00 P.M.
Lewisville City Hall, 201 Lewis Street West, Lewisville
CITY OF LEWISVILLE
7:00 A.M. To 8:00P.M.
Lewisville City Hall, 201 Lewis Street West, Lewisville
CITY OF MADELIA
7:00 A.M. To 8:00 P.M.
VFW/American Legion Club, 34 First Street NW, Madelia
MADELIA TOWNSHIP
10:00 A.M. To 8:00 P.M.
Madelia Township Hall, 507 Dill Avenue SW, Madelia
CITY OF ST JAMES
7:00 A. M. To 8:00 P.M.
Ward One Precinct One and Ward Two Precinct One
National Guard Armory
521 Armstrong Blvd. N., St. James
ST JAMES TOWNSHIP
10:00 A.M. To 8:00 P.M.
Minnesota Valley Action Building-705 2nd Avenue S., St. James
SOUTH BRANCH TOWNSHIP
10:00 A.M. To 8:00 P.M.
South Branch Township Hall, 41533 760th Ave., St. James
The following precincts are voting by mail ballot, voters registered 21 days prior to the election will be mailed a ballot, unregistered voters may vote at the Watonwan County Auditor’s office during regular business hours 8:00 A.M. to Noon and 1:00 P.M. to 5:00 P.M.) prior to Election Day and from 7:00 A.M. to 8:00 P.M. on Election Day in the Watonwan County Courthouse, 710 Second Avenue, St. James, MN.:
ADRIAN TOWNSHIP
ANTRIM TOWNSHIP
BUTTERFIELD TOWNSHIP
DARFUR CITY
LASALLE CITY
LONG LAKE TOWNSHIP
NELSON TOWNSHIP
ODIN CITY
ODIN TOWNSHIP
ORMSBY CITY
RIVERDALE TOWNSHIP
ROSENDALE TOWNSHIP
_____________________________________________
PRIMARY ELECTION
The purpose of the Primary Election is for nominating candidates for the following offices which are to be voted for at the General Election to be held on Tuesday, the second (2nd) day of November, 2010.
_____________________________________________________
STATE OFFICES
Governor and Lieutenant Governor
Secretary of State
Attorney General
COUNTY OFFICES
County Commissioner District 4
For further information call the Watonwan County Auditor’s Office @ (507) 375-1210.
Donald Kuhlman
Watonwan County Auditor
(July 29, 2010)
